Commitment to the protection of personal data
Protecting the personal data of our runners is important to us. A breach of data protection can lead to a loss of trust on the part of runners and the public and jeopardize the implementation of running events. Therefore, we act in accordance with the European General Data Protection Regulation [DSGVO], where applicable, and the Federal Data Protection Act [DSG] and the associated Data Protection Ordinance [DSV].
In addition to this data protection declaration, reference is made to the online data protection declaration https://www.swisscitymarathon.ch/online-datenschutzerklarung. For timekeeping and / or the provision of other services, we have engaged TrackMaxx and refer supplementary to their privacy policy https://trackmaxx.ch/datenschutz/.
Person responsible, contact details
For the collection and processing of personal data in the context of the event, the association SwissCityMarathon - Lucerne, Würzenbachstrasse 13
CH-6006 Lucerne, Switzerland, +41 (0)41 375 03 30, info@swisscitymarathon.ch as the data controller. If the DSGVO is applicable, Startklar - Rose Müller, Bei der Kelter 5, D-74321 Bietigheim-Bissingen is our representative according to Art. 27 DSGVO. Mail: kontakt@startklar-datenschutz.de; Phone: 07142 3392343
Depending on which third party company carries out the timing, all runners must open an account with this company. For the data processing concerning the account, the third party company performing the timing is considered the responsible party and the privacy policy and general terms and conditions of the respective third party company apply https://trackmaxx.ch/datenschutz/
Legal basis
The legal basis for the processing of personal data, if consent is given, is Art. 6 para. 1 lit. a DSGVO or Art. 13. para. 1 DSG or Art. 31 para. 1 nDSG. If the data is processed for the performance of a contract with the data subject, including pre-contractual measures, the legal basis is Art. 6 para. 1 lit. b DSGVO or Art. 13 para. 2 lit. a DSG or Art. 31 para. 2 lit. a nDSG. If the processing is necessary to protect a legitimate interest of our company or a third party, Art. 6 para. 1 lit. f DSGVO or Art. 13 para. 1 DSG or Art. 31 para. 1 nDSG serves as the legal basis for the processing. This applies, for example, to marketing, unless you have objected to the use of your data for marketing purposes.
Legitimate interests may include, in particular, further:
- Operation and administration of the website;
- The provision of services and/or information intended for you;
- The prevention and detection of fraud and crime;
- The processing of personal data for administrative purposes;
- Assertion, exercise or defense of legal claims;
- Responding to inquiries;
- Informing the public and interested parties;
- Carrying out direct marketing activities.
We have many of the following data because you have provided them to us (e.g. via registration etc.). If you conclude a contract with us by obtaining a service, you must provide certain data on the basis of your contractual obligation, such as master data. If it is behavioral or preference data, you may object to the data processing or not give your consent to it.
Data processing for the realization of the running event
For the registration and execution of the running event, only the surname, first name, year of birth and address as well as the e-mail address are required from the runners as mandatory data. Further data is only collected on a voluntary basis and only if it is necessary for the provision of a further service. We process this data for the purpose of carrying out the running event, including delivery of information about your participation and the starting documents (digital starting package) as well as a feedback request after the run. The processing is carried out for the execution of the contract (Art. 6 para. 1 lit. b DSGVO or Art. 13 para. 2 lit. a DSG or Art. 31 para. 2 lit. a nDSG) that you have concluded with us, as well as on the basis of an overriding or legitimate interest (administrative purposes; Art. 6 para. 1 lit. f DSGVO or Art. 13 para. 1 DSG or Art. 31 para. 1 nDSG) of us.
Creation and publication of start and ranking lists
The name, first name, year of birth, place of residence, category and running time will be published in starting lists and ranking lists. A publication of the complete address does not take place.
At the event, times will be recorded at various points as the runner passes by and electronically assigned to the runner crossing by means of a transponder. From this data set, lap and/or course times are determined for the runners and result lists are created from this. These data will be published during and after the event on site and on the internet as well as in print media if necessary. The publication of the rankings on the Internet takes place on the website of the organizer and on the website of the timing providers (TrackMaxx), as well as integrated into the Swiss Athletics and Abbott World Marathon Majors ranking list.
The publication of the data serves the comparison of the participants among each other, which is typical for competitions. The data is processed based on a legitimate interest (information of the public and interested parties; Art. 6 para. 1 lit. f DSGVO or Art. 13 para. 1 DSG or Art. 31 para. 1 nDSG). The runner can request that his or her name be removed from the publicly viewable results list after the end of the event.
Data processing for own marketing purposes
If you register for an event via our website or purchase goods via our online store (existing customers) and provide your e-mail address, this will be used by us to send a newsletter with direct advertising for our own similar goods and services, unless you object to this. You may object at any time by sending us an e-mail or writing to us.
The data will be used exclusively for sending the newsletter.
If you are not yet one of our existing customers, but would still like to receive a newsletter, you can subscribe to our free newsletter on our website. For the processing of your data, your consent will be obtained at the time of registration and reference will be made to this privacy policy. To subscribe to the newsletter, it is sufficient to provide your e-mail address. Optionally, we ask you to provide a name, first name and gender, for the purpose of personal address in the newsletter.
We base the sending of newsletters due to the sale of goods or services on the legal basis of legitimate interest (direct marketing; Art. 6 para. 1 lit. f DSGVO or Art. 13 para. 1 DSG or Art. 31 para. 1 nDSG). If you register for a newsletter on our website, the processing is based on your consent and thus Art. 6 para. 1 lit. a DSGVO or Art. 13 para. 1 DSG or Art. 31 para. 1 nDSG. You can revoke this consent at any time by unsubscribing from the newsletter. For this purpose, you will find a link to unsubscribe in every newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation.
For more information, please refer to our online data protection declaration.
Automated decision-making in individual cases incl. profiling.
We do not carry out any automated decision-making in individual cases pursuant to Art. 22 DSGVO or automated individual decision-making pursuant to Art. 21 nDSG for the purpose of establishing and implementing the business relationship with you.
Data economy and storage of data
We always process only as much data as is absolutely necessary for the intended purpose.
We delete data that is no longer required unless there is a legal obligation to retain it or we are entitled to continue to retain the data on the basis of another legal basis or an overriding interest of our own.
Passing on of data
Companies that work on our behalf for the organization and implementation of the running events, the processing of registrations (online, offline), the administration of the participants' data, the collection, possibly the timing, results service, bib processes, participant advertising and information, process the data on our behalf and for our purposes. We choose our service providers carefully and are obliged by law to control the data processing by these companies and to oblige them not to process the data for their own purposes or to pass it on to unauthorized third parties. We point out that it is possible that your data will be processed by our service providers both in the EU/EEA and in countries without an adequate level of data protection. If we use such providers in insecure countries, the transfer is based on Art. 46 para. 1 lit. c DSGVO or Art. 16 para. 2 lit. d nDSG.
If you take part in a running event, you consent to the transfer of your personal data such as surname and first name, private address (street, no. zip code and city) date of birth, telephone number, and e-mail address to partners (e.g. photo and video service), unless you prohibit the transfer of the data by sending a message to the postal or e-mail address given below. These partners may use the data for their own services or advertising purposes and, in the case of sponsors, for targeted addresses and telephone campaigns in connection with the running event.
If we are required by law to do so, we will obtain the runner's consent at registration before disclosing personal data to third-party companies that process the data for their own purposes (the provision of their own services).
You can revoke the consent to share the data with third parties at any time.
With the registration you become at the same time a running member of Swiss Athletics and the umbrella organization Swiss Olympic. For this purpose, we will pass on your name and e-mail address to Swiss Athletics. Your data will be used exclusively for your entry as a member and will not be passed on to third parties. At the beginning of the year you will receive a newsmail with an overview of the most beautiful Swiss races. This membership is free of charge for you and expires (after one year) at the end of the following calendar year. More information at www.swiss-running.ch/datenschutz. You can revoke your consent to the transfer of data to Swiss Athletics at any time in writing (e.g. by e-mail to the organizer).
Data subject rights
You have the right to request information about what data is being processed about you. You also have the right to request the correction, deletion or restriction of the processing of your data and, if applicable, the right to data portability. Furthermore, you can object to the use of data for marketing purposes.
These rights exist insofar as no legal retention obligations or other legitimate interests conflict with the request. You also have the right to lodge a complaint with the competent data protection supervisory authority, insofar as this is applicable to you.
You are entitled at any time to revoke any consent you have given to data processing.
You can exercise your rights at: Association SwissCityMarathon - Lucerne, Würzenbachstrasse 13, CH-6006 Lucerne, Switzerland or info@swisscitymarathon.ch.
Data security
We take appropriate technical and organizational measures to secure the data of our runners, in particular against intentional or accidental destruction or falsification and against access by unauthorized third parties.
Changes to the data protection declaration
We reserve the right to change this privacy policy at any time. The version published on our website at any given time shall apply.
This privacy statement was created on behalf of the Swiss Runners association. Its use is reserved for the members of Swiss Runners.
This version of the Privacy Policy is an automated translation the German version is valid. If you have any questions, please contact us.