Privacy policy

The protection of our runners' personal data is important to us. A breach of data protection can lead to a loss of trust among runners and the public and jeopardise the organisation of running events.

We therefore act in accordance with the European General Data Protection Regulation [GDPR], where applicable, and the Federal Act on Data Protection [FADP] and the associated Data Protection Ordinance [DPO].

In addition to this data protection declaration, please refer to the online data protection declaration . For timekeeping and/or the provision of other services, we have commissioned TrackMaxx and also refer to their privacy policy https://trackmaxx.ch/datenschutz/.

Controller, contact details
The SwissCityMarathon - Lucerne Association, Würzenbachstrasse 13, CH-6006 Lucerne, Switzerland, +41 (0)41 375 03 30, info@swisscitymarathon.ch is the controller under data protection law for the collection and processing of personal data in the context of the event. If the GDPR is applicable, Startklar - Rose Müller, Bei der Kelter 5, D-74321 Bietigheim-Bissingen is our representative in accordance with Art. 27 GDPR. Mail: kontakt@startklar-datenschutz.de; Phone: 07142 3392343

Depending on which third-party company carries out the timekeeping, all runners must open an account with this company. For data processing relating to the account, the third-party company that carries out the timekeeping is considered the controller and the data protection declarations and general terms and conditions of the respective third-party company apply trackmaxx.ch/datenschutz/

Legal basis
The legal basis for the processing of personal data is Art. 6 para. 1 lit. a GDPR or Art. 13 para. 1 DSG or Art. 31 para. 1 nDSG if consent has been given. If the data is processed for the fulfilment of a contract with the data subject, including pre-contractual measures, the legal basis is Art. 6 para. 1 lit. b GDPR or Art. 13 para. 2 lit. a FADP or Art. 31 para. 2 lit. a nDPA. If the processing is necessary to safeguard a legitimate interest of our company or a third party, Art. 6 para. 1 lit. f GDPR or Art. 13 para. 1 FADP or Art. 31 para. 1 nDSG serves as the legal basis for the processing. This applies, for example, to marketing, provided you have not objected to the use of your data for marketing purposes.

Other legitimate interests may include in particular

• Operation and administration of the website;
• the provision of services and/or information intended for you
• Prevention and detection of fraud and criminal offences;
• the processing of personal data for administrative purposes;
• Assertion, exercise or defence of legal claims;
• Responding to enquiries;
• informing the public and interested parties;
• Carrying out direct marketing measures.

We have much of the data listed below because you have provided it to us (e.g. via registration, etc.). If you conclude a contract with us by purchasing a service, you must provide certain data, such as master data, due to your contractual obligation. If this is behavioural or preference data, you may object to the data processing or not give your consent.

Data processing for the organisation of the running event
For the registration and organisation of the running event, runners are only required to provide their surname, first name, year of birth, address and email address. Further data is only collected on a voluntary basis and only if it is necessary for the provision of a further service. We process this data for the purpose of organising the running event, including sending you information about your participation and the starting documents (digital starting pack) as well as a feedback request after the run. The processing is carried out for the fulfilment of the contract (Art. 6 para. 1 lit. b GDPR or Art. 13 para. 2 lit. a FADP or Art. 31 para. 2 lit. a nDSG) that you have concluded with us, as well as on the basis of an overriding or legitimate interest (administrative purposes; Art. 6 para. 1 lit. f GDPR or Art. 13 para. 1 FADP or Art. 31 para. 1 nDSG) on our part.

Creation and publication of start and ranking lists
The surname, first name, year of birth, place of residence, category and running time are published in start and ranking lists. The full address will not be published.

At the event, times are recorded at various points as the runners pass by and electronically assigned to the runner passing by via a transponder. Lap and/or course times for the runners are determined from this data record and used to compile results lists. This data is published during and after the event on site and on the Internet, as well as in print media if necessary. The ranking lists will be published online on the organiser's website and on the timing provider's website(TrackMaxx), as well as integrated into the Swiss Athletics and Abbott World Marathon Majors leaderboard.

The publication of the data serves the purpose of comparing the participants with each other as is typical for competitions. The data is processed on the basis of a legitimate interest (information of the public and interested parties; Art. 6 para. 1 lit. f GDPR or Art. 13 para. 1 FADP or Art. 31 para. 1 nDPA). The runner may request that his/her name be removed from the publicly visible results list after the end of the event.

Data processing for our own marketing purposes
If you register for an event via our website or purchase goods via our online shop (existing customers) and enter your email address, we will use it to send you a newsletter with direct advertising for our own similar goods and services, unless you object to this. You can object to this at any time by sending us an e-mail or writing to us.

The data will be used exclusively for sending the newsletter.

If you are not yet one of our existing customers but would still like to receive a newsletter, you can subscribe to our free newsletter on our website. Your consent to the processing of your data is obtained when you register and reference is made to this privacy policy. To subscribe to the newsletter, it is sufficient to enter your e-mail address. Optionally, we ask you to provide your surname, first name and gender so that we can address you personally in the newsletter.

We base the newsletter dispatch due to the sale of goods or services on the legal basis of legitimate interest (direct marketing; Art. 6 para. 1 lit. f GDPR or Art. 13 para. 1 FADP or Art. 31 para. 1 nDSG). If you register for a newsletter on our website, the processing is based on your consent and thus Art. 6 para. 1 lit. a GDPR or Art. 13 para. 1 FADP or Art. 31 para. 1 nDPA. You can revoke this consent at any time by unsubscribing from the newsletter. You will find a link to unsubscribe in every newsletter. The legality of the data processing operations that have already taken place remains unaffected by the cancellation.

Further information on this can be found in our online privacy policy.

Automated decision-making in individual cases incl. profiling
We do not carry out automated decision-making in individual cases in accordance with Art. 22 GDPR or automated individual decision-making in accordance with Art. 21 nDSG to establish and conduct the business relationship with you.

Data minimisation and data retention
We only ever process as much data as is absolutely necessary for the intended purpose.

We delete data that is no longer required, provided that there are no statutory retention obligations to the contrary or we are authorised to retain the data on the basis of another legal basis or an overriding interest of our own.

Forwarding of data
Companies that work on our behalf for the organisation and implementation of running events, the processing of registrations (online, offline), the administration of participants' data, debt collection, timekeeping if necessary, results service, start number processes, participant advertising and information, process the data on our behalf and for our purposes. We select our service providers carefully and are obliged by law to monitor data processing by these companies and to oblige them not to process the data for their own purposes or to pass it on to unauthorised third parties. We would like to point out that it is possible that your data may be processed by our service providers both in the EU/EEA and in countries without an adequate level of data protection. If we use such providers in insecure countries, the transfer is based on Art. 46 para. 1 lit. c GDPR or Art. 16 para. 2 lit. d nDSG.

If you take part in a running event, you consent to the transfer of your personal data such as surname and first name, private address (street, no., postcode and town), date of birth, telephone number and e-mail address to partners (e.g. photo and video service), unless you prohibit the transfer of the data by sending a message to the postal or e-mail address given below. These partners may use the data for their own services or advertising purposes and, in the case of sponsors, for targeted addresses and telephone campaigns in connection with the running event.

If we are legally obliged to do so, we will obtain the runner's consent at the time of registration before passing on personal data to third-party companies that process the data for their own purposes (the provision of their own services).

You can revoke your consent to the transfer of data to third parties at any time.

When you register, you also become a running member of Swiss Athletics and the umbrella organisation Swiss Olympic. For this purpose, we will pass on your name and e-mail address to Swiss Athletics. Your data will only be used for the purpose of registering you as a member and will not be passed on to third parties. At the beginning of the year you will receive a newsmail with an overview of the best Swiss races. This membership is free of charge for you and expires (after one year) at the end of the following calendar year. Further information can be found at www.swiss-running.ch/datenschutz. You can revoke your consent to the forwarding of data to Swiss Athletics at any time in writing (e.g. by e-mail to the organiser).

Rights of data subjects
You have the right to request information about which data about you is being processed. You also have the right to request the rectification, erasure or restriction of the processing of your data and, where applicable, the right to data portability. You can also object to the use of your data for marketing purposes.

These rights exist provided that there are no statutory retention obligations or other legitimate interests to the contrary. If applicable to you, you also have the right to lodge a complaint with the competent data protection supervisory authority.

You are entitled to withdraw your consent to data processing at any time.

You can exercise your rights at: SwissCityMarathon - Lucerne Association, Würzenbachstrasse 13, CH-6006 Lucerne, Switzerland or info@swisscitymarathon.ch.

Data security
We take appropriate technical and organisational measures to secure the data of our runners, in particular against intentional or accidental destruction or falsification and against access by unauthorised third parties.

Changes to the privacy policy
We reserve the right to change this privacy policy at any time. The version published on our website shall apply.

This privacy policy was created on behalf of the Swiss Runners association. Its use is reserved for members of Swiss Runners.

This version of the privacy policy forms the basis of the translations into English and French. The German version is valid. If you have any questions, please contact us.