Privacy policy

The protection of our runners’ personal data is important to us. A breach of data protection could lead to a loss of trust amongst runners and the general public, and jeopardise the organisation of running events.

We therefore act in accordance with the European General Data Protection Regulation [GDPR], where applicable, and the Federal Act on Data Protection [DSG] as well as the associated Data Protection Ordinance [DSV].

In addition to this privacy policy, please refer to the online privacy policy . We have commissioned TrackMaxx to provide timekeeping and/or other services, and we refer you to their privacy policy at https://trackmaxx.ch/datenschutz/.

Datacontroller, contact details
The SwissCityMarathon – Lucerne Association, Würzenbachstrasse 13, CH-6006 Lucerne, Switzerland, +41 (0)41 375 03 30, info@swisscitymarathon.ch. Where the GDPR applies, Startklar – Rose Müller, Bei der Kelter 5, D-74321 Bietigheim-Bissingen, acts as our representative in accordance with Article 27 of the GDPR. Email: kontakt@startklar-datenschutz.de; Telephone: 07142 3392343

Depending on which third-party company is responsible for timekeeping, all runners must open an account with that company. With regard to data processing relating to the account, the third-party company carrying out the timekeeping is deemed to be the data controller, and the privacy policy and general terms and conditions of the respective third-party company apply : trackmaxx.ch/datenschutz/

Legal basis
The legal basis for the processing of personal data, where consent has been given, is Article 6(1)(a) of the GDPR or Article 31(1) of the DSG. Where the data is processed for the performance of a contract with the data subject, including pre-contractual measures, the legal basis is Article 6(1)(b) of the GDPR or Article 31(2)(a) of the DSG. Where processing is necessary to safeguard a legitimate interest of our company or a third party, Article 6(1)(f) of the GDPR or Article 31(1) of the DSG serves as the legal basis for the processing. This applies, for example, to marketing, provided that you have not objected to the use of your data for marketing purposes.

Legitimate interests may include, in particular:

• the operation and administration of the website;
• the provision of services and/or information intended for you;
• medical care and treatment;
• Prevention and detection of fraud and criminal offences;
• the processing of personal data for administrative purposes;
• Asserting, exercising or defending legal claims;
• Responding to enquiries;
• Informing the public and interested parties;
• Carrying out direct marketing activities.

We hold much of the data listed below because you have provided it to us (e.g. via registration, etc.). If you enter into a contract with us by purchasing a service, you are required to provide certain data, such as your personal details, as part of your contractual obligation. Where the data relates to behaviour or preferences, you may object to the processing of such data or refuse to give your consent.

Data processing for the organisation of the ‘
’running event For registration and the organisation of the running event, only the surname, first name, year of birth, address and email address are required from runners as mandatory details. In addition, the surname and a mobile phone number for an emergency contact must be provided. Further data is collected only on a voluntary basis and only where necessary to provide an additional service. We process this data for the purpose of organising the running event, including the provision of information regarding your participation and the race pack (digital race pack), as well as a feedback request following the race.

The details of the emergency contact person are processed exclusively for safety purposes and for medical care and assistance during and in connection with the event. In particular, they may be used to quickly contact a person designated by the participant in the event of an accident, a medical incident or any other safety-related incident.
The participant is responsible for ensuring that the emergency contact details are correct and up to date. They must inform the designated person that their name and mobile phone number will be disclosed to the organiser for the aforementioned purposes and processed in accordance with this privacy policy.
The details of the emergency contact person will not be used for marketing, advertising or sponsorship purposes.

The processing is carried out for the performance of the contract (Article 6(1)(b) of the GDPR or Article 31(2)(a) of the DSG) which you have concluded with us, as well as on the basis of a legitimate interest (administrative purposes; Article 6(1)(f) of the GDPR or Article 31(1) of the DSG) on our part.

Compilation and publication of start lists and results
The surname, first name, year of birth, place of residence, category and race time are published in start lists and results. Full addresses are not published.

At the event, times are recorded at various points as runners pass by and are electronically assigned to the runner in question via a transponder. Lap and/or course times for the runners are determined from this data set, and results lists are compiled from this. This data is published during and after the event on-site, online and, where applicable, in print media. The rankings are published online on the organiser’s website and on the website of the timekeeping provider (TrackMaxx), as well as being integrated into the Swiss Athletics and Abbott World Marathon Majors leaderboards.

The publication of the data serves the purpose of enabling participants to compare their performances with one another, as is typical in competitive sport. The data is processed on the basis of a legitimate interest (providing information to the public and interested parties; Article 6(1)(f) of the GDPR and Article 31(1) of the DSG). Runners may request that their name be removed from the publicly accessible results list once the event has ended.

Data processing for our own marketing purposes
If you register for an event via our website or purchase goods via our online shop (existing customers) and provide your email address in the process, we will use this to send you a newsletter containing direct marketing for our own similar goods and services, provided you do not object. You may object at any time; you can do so by email or in writing.

The data will be used exclusively for sending the newsletter.

If you are not yet one of our existing customers but would still like to receive a newsletter, you can subscribe to our free newsletter on our website. When you register, your consent will be sought for the processing of your data and reference will be made to this privacy policy. To subscribe to the newsletter, simply provide your email address. Optionally, we ask you to provide your surname, first name and gender so that we can address you personally in the newsletter.

We process the sending of the newsletter in connection with the sale of goods or services on the legal basis of legitimate interest (direct marketing; Article 6(1)(f) of the GDPR and Article 31(1) of the DSG). If you subscribe to a newsletter on our website, the processing is based on your consent and thus on Article 6(1)(a) of the GDPR or Article 31(1) of the DSG. You may withdraw this consent at any time by unsubscribing from the newsletter. You will find an unsubscribe link in every newsletter. The lawfulness of any data processing that has already taken place remains unaffected by the withdrawal of consent.

Further information on this can be found in our online privacy policy.

Automated individual decision-making, including profiling
We do not carry out any automated individual decision-making in accordance with Article 22 of the GDPR or automated individual decision-making in accordance with Article 21 of the DSG for the purpose of establishing and carrying out the business relationship with you.

Data minimisation and data retention
We only process as much data as is strictly necessary for the intended purpose.

We delete data that is no longer required, provided that there are no statutory retention obligations to the contrary or we are entitled to continue retaining the data on the basis of another legal ground or an overriding legitimate interest of our own.

Disclosure of data
Companies acting on our behalf to organise and run running events, process registrations (online and offline), manage participants’ data, handle payment collection, and, where applicable, time-keeping, results services, issuing race numbers, and promoting and informing participants, process the data on our behalf and for our purposes. We select our service providers carefully and are legally obliged to monitor the data processing carried out by these companies and to require them not to process the data for their own purposes or to disclose it to unauthorised third parties. Please note that your data may be processed by our service providers both within the EU/EEA and in countries without an adequate level of data protection. Where we use such service providers in countries without an adequate level of data protection, the transfer is based on Article 46(2)(c) of the GDPR or Article 16(2)(d) of the DSG.

For reasons of safety and medical care and treatment, all data collected from the participant as mandatory information during registration, as well as the name and mobile telephone number of the emergency contact person, may be disclosed to emergency services and other bodies responsible for rescue, ambulance services, medical care or safety. Such disclosure shall only take place insofar as the data in question is necessary in the specific case for the identification of the participant, the coordination of emergency operations, safety, medical care or treatment, contacting the emergency contact person, or the management of an emergency. The recipients may only process the data provided for these purposes or in accordance with their own legal obligations.

If you take part in a running event, you consent to the disclosure of your personal data, such as your surname and first name, home address (street, house number, postcode and town), date of birth, telephone number and email address to partners (e.g. photo and video services), unless you object to the disclosure of the data by notifying us at the postal or email address provided below. These partners may use the data for their own services or for advertising purposes and, in the case of sponsors, for targeted mailings and telephone campaigns in connection with the running event.

Where we are legally obliged to do so, we will obtain the runner’s consent at the time of registration before passing on personal data to third-party companies that process the data for their own purposes (the provision of their own services).

You may withdraw your consent to the disclosure of your data to third parties at any time.

By registering, you automatically become a running member of Swiss Athletics and the umbrella organisation Swiss Olympic. To this end, we will pass on your name and email address to Swiss Athletics. Your data will be used exclusively for the purpose of registering you as a member and will not be passed on to third parties. At the start of the year, you will receive a newsletter providing an overview of the best running events in Switzerland. This membership is free of charge and expires (after one year) at the end of the following calendar year. Further information is available at www.swiss-running.ch/datenschutz. You may withdraw your consent to the transfer of your data to Swiss Athletics at any time in writing (e.g. by email to the organiser).

Data subject rights
You have the right to request information about which data relating to you is being processed. You also have the right to request the rectification, erasure or restriction of the processing of your data, as well as, where applicable, the right to data portability. You may also object to the use of your data for marketing purposes.

These rights apply provided that no statutory retention obligations or other legitimate interests stand in the way of your request. You also have, where applicable, the right to lodge a complaint with the relevant data protection supervisory authority.

You are entitled to withdraw any consent you have given to data processing at any time.

You may exercise your rights by contacting: SwissCityMarathon – Lucerne, Würzenbachstrasse 13, CH-6006 Lucerne, Switzerland, or info@swisscitymarathon.ch.

Data security
We take appropriate technical and organisational measures to safeguard our runners’ data, in particular against intentional or accidental destruction or alteration, as well as against access by unauthorised third parties.

Changes to the Privacy Policy
We reserve the right to amend this Privacy Policy at any time. The version currently published on our website shall apply.

This privacy policy has been drawn up on behalf of the Swiss Runners association. Its use is reserved for members of Swiss Runners.

This version of the privacy policy forms the basis for the translations into English and French. The German version is the authoritative version. If you have any questions, please contact us.